Privacy Policy

Last updated: June 2025

Minutely (“we”, “our”, or “the Service”) is operated by QentrixAI. This Privacy Policy describes how we collect, use, and share information about you when you use our meeting-assistant service available at minutely.qentrix-ai.com.

1. Information We Collect

• Account information — name, email address, and profile picture obtained via Google OAuth sign-in.
• Calendar data — with your explicit consent, we read your Google Calendar events (using the calendar.events.readonly scope) solely to detect upcoming meetings and auto-join them on your behalf. We do not write to, modify, or delete your calendar data.
• Meeting transcriptions — audio transcriptions produced when a bot joins a meeting you have authorized.
• Usage data — standard server logs including IP address, browser type, and pages visited.

2. How We Use Your Information

• Authenticate you and maintain your session.
• Detect upcoming meetings from your calendar and launch a bot to join them when configured.
• Generate meeting minutes and send them to your designated recipients.
• Improve the reliability and performance of the service.

3. Google API Data

Minutely's use and transfer of information received from Google APIs to any other app adhere to the Google API Services User Data Policy, including the Limited Use requirements. Calendar data obtained via Google OAuth is used exclusively to provide the meeting-join features described in this policy and is never sold or shared with advertisers.

4. Data Sharing

We do not sell your personal data. We may share data with:

• Cloud infrastructure providers (AWS, Azure) that power the service under confidentiality agreements.
• Speech-to-text providers, solely to transcribe audio you have authorised us to record.

5. Data Retention

Calendar credentials are retained until you disconnect your calendar or delete your account. Meeting transcriptions are stored for 90 days by default, after which they are deleted.

6. Your Rights

You may disconnect your Google Calendar at any time from your account settings. To request deletion of all your data, contact us at talk2saadalam@gmail.com.

7. Security

All data is transmitted over HTTPS. OAuth tokens are stored encrypted at rest. We follow industry-standard security practices.

8. Changes to This Policy

We will notify registered users of material changes by email. Continued use of the service after changes take effect constitutes acceptance of the updated policy.

9. Contact

Questions? Email us at talk2saadalam@gmail.com.